Excel Format Painter

The Format Painter functionality empowers users to effortlessly copy formatting not only to individual cells but also to cell ranges, providing flexibility in applying consistent styles across various sections of the spreadsheet. By utilizing the Format Painter, users can expedite the process of formatting cells with different attributes such as colors, font characteristics (bold, italic, underline), and other visual enhancements, ensuring a cohesive and polished appearance throughout the document.

Located within the Ribbon interface, specifically in the Clipboard group, the Format Painter button serves as the gateway to this convenient formatting tool, enabling users to access its functionality with a simple click. By following a few straightforward steps, users can leverage the Format Painter to replicate formatting styles with precision and ease, enhancing the visual appeal and readability of their spreadsheet data.

Format Painter

The format painter is a command which lets you copy formatting from one cell to another.

It is a great tool, which saves you lots of time!

The Format painter can be used to copy to single cells or ranges.

Format Painter is used by clicking on its button in the Ribbon, found in the Clipboard group.

How To Use the Format Painter

1. Select the cell that you want to copy
2. Click the Format Painter button
3. Select a cell or range

Let”s try some examples and copy formats with Colors and font Characteristics, such as bold, italic and underline:

Copy the red color from A1 to B1.

Step by step:

1. Select A1
2. Click the Format Painter button
3. Select B1

Notice the dotted border around A1. This indicates that the format is copied and ready for pasting. Let”s paste it to B1!

Great job!

Copy and Paste Color to Multiple Cells

Copy B2 to C2. That is right, let”s try to paste to a range of two cells!

1. Select A2
2. Click the Format Painter button
3. Select B2 and hold an drag to C2

That”s the way! The format painter can be used for single cells and on ranges.

Copy Font Characteristics

Last example. Copy the Font Characteristics from A4:A6 to B4:B6.

Step by step:

1. Mark A4:A6
2. Click the Format Painter button
3. Drag and mark B4:B6